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When the updated project design document is complete, approval of the project design should be sought from the project sponsor and those responsible for the care of the excavated site. Analysis cannot commence until the updated project design has been approved. Agreement to proceed may include provision for project monitoring by the project sponsor.
A copy of the publication synopsis should be sent to the appropriate editor at this stage to ensure that it conforms to requirements
At this stage it is essential that all members of the project team are fully briefed. The project manager should ensure that all those involved have contributed to the formulation of the updated project design and are thoroughly acquainted with it. Particular attention should be paid to ensuring that:
Data-collection should be approached in two stages
Assessment will have removed many of the uncertainties about the results of analysis, but until the work has been done the exact content of the publication cannot be finalised.
It will be important to ensure that resources for analysis are directed towards achieving the stated academic objectives and not towards other interesting areas of enquiry outside the scope of the planned publication. It is also important that classes of material which cannot fulfil the potential predicted at assessment are identified at an early stage to allow modification of the work plan and allow re-allocation of resources. Any changes in priorities, methodologies or timetabling should be discussed and agreed with other members of the project team as they may have implications for other aspects of the project. Any alterations to the project design or report contents should be made by authorised staff and should be recorded: they should also be reported to the project sponsors and if substantial enough to alter significantly the planned publication, editorial approval should also be sought.
The report should be submitted in a completed state containing all the evidence, analysis and synthesis the author considers necessary to fulfil the project design. All aspects of text, tables, artwork and other illustrative material, figure and content lists, list of contributors, camera ready copy (CRC) for fiche, bibliography, appendices and all other items for inclusion should be fully integrated and cross-referenced. In effect the submitted report should be in a sufficiently final state for the author to be willing to allow it to be publicly distributed in manuscript. If specific guidelines are not supplied the appropriate British Standards Institute Conventions (BS 4148, BS 5261) or the English Heritage Academic and Specialist Publications Branch guides Preparing your text for publication (1991) and Preparing your illustrations for publication (1991) can be used (see also appendix 7).
Once a completed text for publication has been produced it should be sent to the project sponsor and other parties for their approval. The advice of an independent academic referee may well be sought by the project team or required by the project sponsor or publishing body at this stage. Referees may be asked for their opinion of the quality of the report and to comment specifically on all or any of the following:
When establishing the suitability of a report for publication, reference can be made to appendix 7.
At this stage the opportunity should also be taken to review the success of the project as a whole. Consideration should be given to:
Such a review will provide essential feedback for estimating and decision making on other projects.
Once the content of the publication text has been agreed the cost of publication must be established. When calculating costs allowance must be made for proof-reading (galleys and page proofs generally or if typesetting from disc. equivalent but different proofing stages) which will already have been calculated as a project cost (see section 6.22).
A breakdown of the costs of publication and a production schedule should be made in consultation with the relevant editor/publishing body. The production costs incurred by the publishing body will in general include:
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Last updated: Thu Oct 8 1998